Executive Assistant - Thane (Novartis)

Executive Assistant - Thane

ROLE PROFILE

Job Title : Executive Assistant

Department : BU Head Office

Manager : BU Head

Location : Mumbai – Thane(W)

Job Purpose

Providing secretarial support to the BU Head and undertake administrative
activities for BU. Reporting to CFO and BU Head.

Key Accountabilities

 _ Meeting Management
 _ Logistics
 _ Documentation
 _ Travel Arrangements
 _ Calendar Management
 _ Presentations
 _ Life Cycle Management
 _ Reconciliation of Budgets

Measure

Scheduling and Attending meetings
 Organizing Appointments and
 Meetings as per schedule
 Arranging for Audiovisuals,
 Compiling Presentations Arranging
 for food and Overall Coordination of
 attendees
 Drafting, Finalizing and distribution
 of meeting information.
 Preparing Agendas and Minutes
 Making and Ensuring all the travel
 arrangements made
 Providing administrative support to
 BU
 Email tracking for Manager
 Preparing the required presentations
 Preparing, Correcting, Compiling
 and merging documents as per
 requirement
 Ensuring signatures are taken on
 BUO - OTC - IN -1
 approved documents
 Accessing information and updating
 files on regular basis
 Preparing bills and vouchers and
 making payments
 Adhere to all applicable company
 policies e.g. HSE, Compliance and
 Information protection(ISEC)

.Age: Below 40 years

Salary Open upto 10 lacs

send resumes to gangotrinath@gmail.com & ravi.nama@gmail.com